How to Submit a Request
For an Electronic Reserves request, review the Board of Regents Policy on the Use of Copyrighted Works in Education and Research
and, if you are using electronic reserves, review the Additional Guidelines for Electronic Reserves
Before submitting a reserve request, you must determine under what circumstances each item can be placed on electronic reserves.
- Check to see if the library licenses a database that provides an electronic version. Use the Electronic Journal Locator or, for a book, check GIL. If you would like help determining if an item is licensed, please send the citation to firstname.lastname@example.org.
- Determine if the item is in the public domain. Books published prior to 1923 and federal government documents fall into this category. Some items released under a Creative Commons license may permit course use – you must read the license to determine if electronic reserve is a permitted use.
- Use the Board of Regents Fair Use Checklist as a tool to help you determine if your use of the item for the course is considered fair use.
- Typically, your use should be limited to no more than 10% of a book with no chapters or fewer than 10 chapters, or for a book of 10 or more chapters, 1 chapter. If you are using pages from several different chapters, look at the average number of pages per chapter in the book and limit your excerpts to no more pages than that average.
- If you want to use more than 10% or 1 chapter, contact the Office of Legal Affairs (404-413-0500) to discuss your situation. You will need to determine if digital permission for the item is readily available.
- You must print and save a copy of the completed checklist for your records.
- If none of the above options apply, you must obtain permission to use the item. Permissions can generally be obtained from the Copyright Clearance Center or from the copyright holder (generally the publisher). Evidence of permission must be submitted to the library with your reserve request.
Submit print and electronic reserve requests via the Reserves Request Form
. NOTE: Requests must be made using this form.
Please provide all
information requested on the Reserve Materials List form, including complete call numbers and complete bibliographic information. Please make sure that the way titles are noted on your syllabus is consistent with the way they are noted on your reserve request. Personal copies of books or other material will have in-house call numbers assigned when they are processed for reserves.
Reserve requests are processed as quickly as possible, and in the order in which they are received. Complete citations and early submission of requests help speed processing.
Material received from you...
Will be processed by the Library...|
By the posted deadline
By the first day of the next semester|
During the first three weeks of the semester
Typically within 12 business days|
After the third week of classes
Typically within 5 business days|
A course page is created for every course with reserve materials. Your course page will be created, and you will be contacted and asked to review the page.
Your course page will automatically be password protected if it contains digitized copyrighted material. The password will be included in
a confirmation e-mail that will be sent to you once the course page is created. You may distribute this password ONLY to the students enrolled in this class.